From the Houthavens to the Schinkelkwartier: rent an office in Amsterdam West

YourSpace is a real estate agency that helps mediate the purchase and rental of Managed Offices, Serviced Offices, Coworking and Subletting. We do this through three specific services:

Find.YourSpace™: With this service, we help companies find and rent a new office that meets their needs. We help you find office spaces and workplaces that focus on flexibility, service and quality.

List.YourSpace™: With this service, we help organizations rent out corporate real estate. We specifically specialize in the rental of commercial real estate where a form of service is offered and with flexible rental conditions such as Managed Offices, Serviced Offices, Coworking and Subletting

Book.YourSpace™: We've developed an app that allows professionals to find, reserve and pay for workplaces, office units, and meeting rooms with hourly and daily rates. The app.yourspace.ai is free to use for professionals looking for on-demand flexible workspaces.

YourSpace offers a complete package of solutions for office and workplace issues. YourSpace helps companies looking for long-term office solutions and professionals who need a place to work or meet on-demand.

Building Operations & Experience (BOE) is a modern approach to commercial real estate that creates spaces that work better for people. It combines Property Management (leases, rent collection, tenant relations), Building Operations (maintaining systems like HVAC, lighting, security), and Workplace Experience (designing spaces and adding amenities to enhance tenant experience).

BOE creates spaces where people want to be, not just need to be. Benefits include satisfied tenants, better retention, improved building performance, higher asset value, and competitive edge in the market.

With traditional offices, you pay for the entire floor space, including workstations, private offices, meeting rooms, social areas, and corridors.

Concrete example for 10 people in Amsterdam Center:

Traditional office (100m²):

• Rent: €450/m² per year = €45,000 per year
• Service costs: €75/m² per year = €7,500 per year
• Subtotal: €52,500 per year, excluding cleaning, internet, coffee, supplies

One-time capital expenditures (CAPEX):

• Fit-out: €500/m² = €50,000
• Furnishing: €2,000 per person = €20,000
• Total CAPEX: €70,000

Serviced Office for 10 people:

• €500 per person per month = €5,000 per month
• €60,000 per year all-inclusive (including rent, service costs, internet, cleaning, workstations and access to shared facilities)
• No CAPEX required

With Serviced and Managed Offices, you rent a specific private office unit for 2 to 20 people. The rule of thumb is that you need approximately 6m² per person for the office unit itself, as the operator already facilitates all other amenities such as meeting rooms and social spaces within the building. You can sign contracts for 6 to 36 months without a security deposit and without capital expenditure for fit-out.

Although Serviced Offices may appear more expensive when comparing price per m², they are often more cost-effective for smaller teams because:

1. You don't need a large initial capital investment (saving €70,000 in the example above)
2. You can enter more flexible, shorter contracts (6-36 months vs. 3-5 years)
3. All facilities and services are already included in one monthly fee
4. You only pay for the space you actually use, while having access to all shared facilities

For startups, small teams, or companies looking to scale quickly without taking on long-term commitments, a Serviced Office can therefore be the most economical choice despite the seemingly higher price per square meter.

For teams larger than 25 people, it's generally more cost-effective to rent a Managed or Traditional Office. With a Managed Office, the Building Experience Operator (BOE) can offer to build and manage the fit-out. This is somewhat more expensive than managing the fit-out yourself in a traditional office, but offers significant advantages.

The major benefit of having a BOE handle the fit-out is that you'll be working with their preferred suppliers. These suppliers typically already know the building well and are familiar with its possibilities and limitations. This can significantly streamline the process and prevent unforeseen issues during the setup.

For traditional offices, the rule of thumb is 10m² per employee for the total office space. So for 10 people, you would rent an office of approximately 100m².

For the actual layout of the space:

• Workstations: 5m² per person (2.5m x 2.5m). This includes a desk, office chair, and free movement space. Approximately 50% of the total office space is typically taken up by workstations.
• Private offices: 6m² per person for spaces with a capacity of 2 to 12 people.
• Meeting rooms: 2-3m² per person capacity. A meeting room of 18m² can comfortably accommodate 6-9 people.
• Social heart/breakout areas: 1.5-2m² per person. This includes lounges, pantry areas, and dining tables where employees can relax and gather.
• Reception/waiting area: 10-15m² minimum
• Storage: 5-10% of total space
• Circulation space: 15-20% for hallways and movement areas

A practical example: in a 100m² office for 10 people, approximately 50m² would be occupied by workstations, while the rest would be divided between meeting rooms, breakout spaces, storage, and circulation space.

Serviced Offices offer the greatest flexibility with contracts typically running 3, 6, 12, 18, or 24 months, notice periods of just 1-3 months, excellent scaling options, and sometimes breakout clauses.

Managed Offices provide moderate flexibility with 1-5 year terms, notice periods of 3-6 months, possible expansion rights within the building, and negotiable breakout clauses.

Traditional Offices offer the least flexibility with 3-5+ year terms, 6-12 month notice periods, limited scaling options unless specifically negotiated, and less common (and often more expensive) breakout clauses.

Key factors include: proximity to your employees (central locations can improve satisfaction), accessibility for clients, good public transport connections, adequate parking, neighborhood amenities (restaurants, cafes, shops), building facilities (meeting rooms, lounges, fitness areas), whether the location fits your company image, growth possibilities, and budget considerations.

Standard facilities at Serviced Offices are usually:

1. Reception area and associated services;
2. Meeting, conference and break-out rooms and lounges;
3. Equipped wet and/or dry pantry;
4. High-speed internet and WiFi;
5. Cleaning services, 24/7 building access, and security systems.

Premium facilities at Serviced Offices usually include:

1. Cafe or restaurant in the building;
2. Barista coffee service;
3. Fitness rooms, showers and changing rooms;
4. Outdoor terraces or gardens;
5. Podcast studios;
6. Event spaces;
7. Bicycle storage;
8. Networking community events.

For Serviced Offices: An all-inclusive monthly fee covering most costs, typically no security deposit, minimal startup costs, with possible extra charges for additional services like printing or catering.

For Managed Offices: Base rent, service costs, optional service fees (internet, cleaning, reception), usually a security deposit (typically 3 months' rent), and limited setup costs.

For Traditional Offices: Base rent, service costs, security deposit (3 months' rent), substantial setup costs, furniture and equipment costs, utility connections, and cleaning/maintenance contracts.

Serviced Offices are ideal for teams of 2-25 people needing flexibility and predictable monthly costs without investing in furniture. Perfect for startups, scale-ups, or companies needing temporary extra space.

Managed Offices work best for teams of 20+ people wanting some customization options with medium-term commitments (1-3 years). They're popular with mid-sized companies seeking stability without the full responsibility of a traditional office.

Traditional Offices suit larger teams (30+ people) needing complete control over design and layout, have confidence in long-term space requirements, and capital available for setup costs.

Serviced Offices are fully furnished and equipped spaces ready for immediate use. You pay an all-inclusive monthly fee covering rent, utilities, internet, cleaning, and reception services. Contracts are flexible (3-24 months) and ideal for teams of 2-25 people.

Managed Offices are turnkey solutions without furniture, located in multi-tenant buildings. You pay rent and service costs to the Building Experience Operator, with optional services like internet, cleaning, and reception. These offer more customization options than Serviced Offices, suitable for spaces from 50m², with 1-5 year contracts.

Traditional Offices provide a "white box" space where you're responsible for furnishing, setup, and management. These come with long-term contracts (3-5+ years) and require significant starting capital for setup.

YourSpace offers specialized rental services for Managed Offices, Serviced Offices, and office subleasing. We generate qualified leads through three channels: listings on YourSpace.ai, publication through our partner agency Carla Van Den Brink, and placement on Funda in Business. We guide you through the entire process, from professional photography and advertisements to viewings and contract signing, with our no-cure-no-pay model ensuring you only pay when we successfully find a tenant.

In our experience, the process time for orientating, visiting, selecting, negotiating, and renting varies by office type. For Managed Offices, Serviced Offices, and Subleased Offices, this timeline ranges from a minimum of 4 weeks to a maximum of 4 months. For traditional office spaces, this process is typically longer, with a timeline of at least 6 weeks to 6 months.

It's important to understand that the decision-making process is often influenced by these key factors:

• The end date of the current lease obligation
• Whether the company wants to relocate before their current lease expires
• The match between the available budget and the desired district
• The minimum lease commitment the tenant is willing to make and whether this is possible
• The number of decision-makers involved in the process

Managed Offices are turn-key office spaces without furniture, starting from approximately 40m², with contracts typically ranging from 3-5 years, with exceptions of 1 and 2 years. The tenant pays rent and service charges to the landlord on a monthly basis, with the option to purchase additional services such as internet, cleaning, fit-out and furniture.

Serviced Offices are furnished and equipped office spaces typically for teams of 2-30 people, with contracts ranging from a minimum of 6 months to a maximum of 3 years. They are typically offered on an all-inclusive basis with services such as reception, meeting rooms, cleaning, and internet included in the monthly fee.

Flexible rental terms offer multiple advantages: higher occupancy rates (average 85-95% versus 70-75% with traditional leasing), better cash flow through higher rental prices per m², a larger pool of potential tenants, faster adaptation to market conditions, and reduced vacancy risk. Research shows that full-service workspaces generate up to 3x more revenue than traditional leasing.

Yes, YourSpace specializes in subletting for companies that have excess office space due to working from home or reorganization. We help with:

1. The professional presentation of the online visibility space;
2. Finding leads and organizing viewings for subtenants.
3. Contract negotiation and setting up flexible agreements (usually 6-24 months),

Our expertise ensures that both main tenant and subtenant receive an appropriate agreement without legal complications.